Using an app for daily walkaround checks, and a back-office system which also manages overall vehicle maintenance can improve walkaround check systems. Implementation offers multiple benefits: for drivers undertaking walkaround checks, for the maintenance team carrying out vehicle repairs, for the management team responsible for the overall fleet, and for business systems as a whole.
By using an electronic system for vehicle maintenance management, like Stream Check, you can:
- Make it easier for drivers to complete and record their daily walkaround checks, with no loose papers to keep track of
- Make it easier to keep a record of those daily checks and to prove compliance, with checks and inspections immediately uploaded to secure, cloud-based storage
- Cut down resources spent filing, storing and recovering paper forms, as check records are automatically stored in the cloud, and defect reports are sent straight to the people who need to act on them
- Manage your drivers, vehicles & assets without drowning in paperwork, by keeping details, actions and other information in one place
- Easily create & assign inspection schedules based on vehicle type and automatically populate them, so vehicles never miss a booking
- Extend the overall lifecycle of vehicles, by catching defects early and tracking every one through to resolution
- Improve uptime and reduce disruption to service, by keeping vehicles roadworthy at all times
A fleet maintenance and vehicle check system is a worthy investment. Not just with a better compliance record, but in the actual long-term resource and cost savings associated with having a healthy fleet.
While it may seem obvious that a system like Stream Check would bring vast improvements, persuading decision makers could be another matter entirely. Here are a few ways you can make the case more compelling:
Data, facts and statistics
Collect data, facts and statistics which can show the actual improvements that implementing a vehicle maintenance management system could bring. This might include current challenges caused by vehicle maintenance issues, the cost of major repairs and downtime for breakdowns, and case studies or research about other businesses already using a fleet maintenance system
Work out how much implementing a vehicle maintenance system could save for the business. Take into account things like:
- The cost of buying, filing and storing paper logbooks
- The loss of business resulting from unexpected vehicle breakdowns
- The average extended lifetime of vehicles that are properly maintained
Present the case in a clear and concise way, focussing on the facts:
- Where is your organisation now (current challenges and spend associated with vehicle maintenance)?
- What are the potential resource savings (costs, time and labour, as well as potential savings associated with more reliable uptime and longer vehicle life cycle)?
- What additional features can a vehicle maintenance system bring (like integrations to further streamline the whole logistics process)?
Reassure senior management of the low cost of implementation and the easy transition to an electronic system for checks and maintenance.
Try before you buy
Taking advantage of a 30-day free trial gives you two advantages without the risk associated with investment:
- Show senior management how easy it is to implement Stream Check
- Prove how your organisation can begin to see resource savings and compliance improvements from implementing the system
Clearly presenting facts about how much a system is likely to save in the business, along with reassurances of the ease and low cost of implementation, should help you to successfully present your case for an electronic vehicle maintenance management system.